The United States Federal Government, by law and regulations, has imposed upon the states specific administrative obligations pertaining to the inclusion
of public employees under the Federal Old Age, Survivors, Disability, and Health Insurance System (OASDHI) and other Federal employment tax administration obligations
per Section 218 of the Social Security Act. It is essential that the State Social Security Administrators designated in the respective states have a medium for the
consideration of common problems and the exchange of ideas and information. Therefore, the National Conference of State Social Security Administrators (hereinafter
defined as NCSSSA) is herewith created and maintained.
Membership shall be open to all states, the territories of Puerto Rico and the Virgin Islands and interstate instrumentalities (herein defined as State or States).
Each such State may designate one or more persons to participate in the activities of the NCSSSA.
A minimum of one Annual Conference shall be held at a date and site approved by an Executive Committee, except when national emergency requires otherwise,
pursuant to the Standard Operating Procedures.
The NCSSSA shall annually elect officers from its membership to lead the organization and serve on the Executive Committee consisting of a President, a First
Vice President, and a Vice President Designate whose terms of office shall be for one year. A Secretary and a Treasurer shall be elected to the Executive Committee
for alternating two-year terms beginning with the years 1995 and 1996 respectively.
The outgoing President from the conference year ending will remain on the Executive Committee serving as Immediate Past President and exercise the same powers as each
member of the Executive Committee. Should a President serve successive terms, the Immediate Past President shall also continue in his or her capacity for a successive
In addition, a Regional Vice President shall be elected from each of the seven NCSSSA regions as listed herein. State representatives within each region shall elect
the Regional Vice President.
REGION 1 - SSA Regions 1 and 2
Connecticut, Maine, Massachusetts, New Hampshire, New Jersey,
New York, Puerto Rico, Rhode Island, Vermont, Virgin Islands
REGION 2 - SSA Region 3
Delaware, Maryland, Pennsylvania, Virginia, West Virginia
REGION 3 - SSA Region 4
Alabama, Florida, Georgia, Kentucky, Mississippi, North Carolina,
South Carolina, Tennessee
REGION 4 - SSA Region 5
Illinois, Indiana, Michigan, Minnesota, Ohio, Wisconsin
REGION 5 - SSA Regions 6 and 7
Arkansas, Iowa, Kansas, Louisiana, Missouri, Nebraska, New Mexico,
REGION 6 - SSA Region 8
Colorado, Montana, North Dakota, South Dakota, Utah, Wyoming
REGION 7 - SSA Regions 9 and 10
Alaska, Arizona, California, Hawaii, Idaho, Nevada, Oregon,
In the event that an elected officer resigns or becomes ineligible for membership, the vacancy shall be filled within thirty (30) days as follows:
A. If the vacancy is in the office of President, First Vice President, Vice President
Designate, Secretary or Treasurer the vacancy shall be filled from candidates
presented by the Election Committee and who has received a “majority vote” of
Designated Members, as defined in the Standard Operating Procedures, polled by
the Election Committee.
B. If the vacancy is in the office of the Regional Vice President, the vacancy shall be
filled by a majority of paid member votes cast in the affected region. The Election
Committee shall poll the members in the affected region.
C. If the vacancy is in the office of Immediate Past President, the preceding Past
President shall fill the vacancy, if qualified as eligible to hold office and having
held the office of President in the past. The most recent qualified past president
shall be asked to fill the position; should that individual not accept, the next
previous Past President shall then be asked and this will be repeated until the
position is filled.
Only representatives of dues paying States shall be entitled to hold elected offices.
Only current dues paying States shall have one vote on an NCSSSA matter as defined in the By-Laws.
Chairs and Committee members are appointed by the newly elected President for the current conference year and may participate with voting privileges
related to committee matters. Paid membership is not a requirement for a committee appointment.
NCSSSA’s governance, including establishing a membership fee, shall be conducted by the Executive Committee.
As amended June 30, 2015